Digital stamp: what it is and how it works

Electronic stamps, also known as digital stamps, are equivalents of traditional ones. Their prints are visually similar to them. But they are not a physical device of rubber or any other material. Digital stamps are special graphic files that can be added to a document and serve as a marker of its validity. These seals strengthen their position in the world of modern paperflow. They are commonly used for working with documents in digital format. 

The online service https://stamp-creator.com/ gives users great possibilities for developing such stamps. A huge assortment of editable layouts allows you to make a high-quality seal just in several minutes.

A digital stamp is an essential instrument for the management of electronic documents. It also allows you to authenticate papers. A stamp used for such purposes significantly simplifies and speeds up workflow, protecting papers from fraud. The absence of physical stamps allows you to diminish expenses.

Why is it worth selecting a stamp of a digital type? 

The use of digital stamps has a lot of benefits. These pluses include a high speed of working process, versatility of different designs, and individualization. Special tools of online constructors help users make original, distinct imprints for signing and verifying important documents in a digital format. This variant is suitable for usage in various spheres.

Let’s take a closer look at each of the advantages: 

• A fast way of making imprints. A digital equivalent of a stamp is inserted right into a document. You can begin this process anytime if you have a computer. Users can automate the procedure of stamping many pages. This advantage provides a seamless working process and helps save time, especially when a specialist needs to deal with a large quantity of papers urgently. 
• The opportunity to make changes. Web constructors (for instance, Stamp-creator) allow visitors to alter the stamp templates as many times as it is needed. With the help of special tools you can select a suitable font, resize the layout, choose a transparent background or an opaque one. You even do not need to use any app. All the mentioned actions are available online. 
• A long service life. E-stamps are much more reliable than rubber ones. You can apply them for many years. Still, the quality of these stamps won’t get worse.
• Diminishing the price of consumables. Thanks to digital imprints, the cost of paper, ink, and special devices can be reduced. 
• Simplicity of storage and security features. You can keep e-seals and documents with their imprints in cloud storage or on a local server. You have a chance to protect files with a password and encrypt them. This guarantees safety. The above-mentioned procedures are impossible with traditional rubber stamps.
• Advanced functions and various possibilities of application that digital stamps offer. The prints of this type can be used not only to authenticate documents. You can apply them for digital postcards, brochures, or catalogs. You don’t need to choose a special ink for each material, because e-seals can be inserted to various types of files.
• Acceleration of paperwork and increasing its efficiency. Such a type of imprint provides rapid stamping of papers, diminishing the time demanded for physical authentication. 
• Automation of work processes. Integration of these stamps into the work process leads to the automation of paper signing and certification procedures. 
• The transparency of all processes. Every stage, from stamp development to document validity verification, is registered digitally. It minimizes errors and provides a transparent audit for entrepreneurs.
• Minimizing the consumption of paper, environmental protection. Unlike physical prints, digital ones don’t need paper. So, the consumption of wood is reduced. And the impact on the environment is minimal.
• Saving energy. Electronic document transfer diminishes the energy demanded to deliver paper copies. This also reduces a harmful impact on the atmosphere. 
• Minimal waste. Working with documents in a digital format diminishes the quantity of harmful substances that are generated when paper is produced.
• Budget saving. Usage of documents with digital imprints reduces postage and minimizes other expenses. 

How to make an e-stamp?

There are special programs and online constructors that help users create digital stamps. For instance, on the Stamp-creator website, visitors are provided with an online tool set and they can make a stamp template. Users have an opportunity to develop a design from scratch. They can insert text, a watermark, a logo, graphic images. It’s possible to resize e-stamps and alter various parameters, such as a shape, a color or a font. The platform also suggests ready-made layouts.

The result can be downloaded in different variants. It can be, for instance, a pdf format, png or jpg.

Tips for applying a web constructor 

First of all, select the digital stamp template considering a sphere in which you want to use it. Then you can alter some parameters. For a classic design, it’s recommended to apply serif fonts (for example, Times New Roman or Georgia). More strict sans-serif ones (Arial, Verdana) are usually considered appropriate for all kinds of stamps. 

Try different gaps. It will help you achieve a perfect arrangement of text. 

The emblem of a brand and other images that are uploaded to the online design maker should have an excellent quality. In this case you will get a clear imprint.

Where are digital stamps used?

Prints of an electronic type are suitable for different areas, including electronic document management in business, public services, art, craft and medicine. They are often used to authenticate legal documents. 

Let’s see how people use digital stamps in some fields: 

• A business sphere. Digital stamps are applied to mark deeds. It can be a contract, the transcript of an agreement, an act of transaction, an invoice,  or other papers in electronic format. Such a print is most often used for document management of an entity (for validation, signing, card making etc.). As a rule, there are no strict requirements concerning the design of this stamp.
• Administrative purposes. Public services often deal with an application or certificate. These verifiable documents that are certified by a digital seal are considered equivalent to the ones authenticated by a rubber stamp. They have legal weight  (except the situations when federal laws or other legal acts forbid the use of digital stamps).
• Medicine. The signing of electronic medical records and recipes is often performed with a digital signature. This helps to validate special papers such as sick leaves and reports in a digital form. As in other organizations, electronic stamps are widely applied in clinics and hospitals. Using a digital image of a signature speeds up the document flow between medical specialists and patients. A digital version of a seal is a crucial part of paperwork in medical organizations too. It’s useful for medical examinations, the issuance of prescriptions, and other essential procedures.

Seals and stamps that are applied in any of the above-mentioned areas can be easily developed with an online constructor called Stamp-creator. Just authorize on the website. And you’ll have a chance to try all the suggested instruments that will make the process of creating seals easy, rapid and trouble-free. The application of tools on this platform is completely free. You don’t need any special knowledge or skills in graphic design to experience all the benefits of instruments for making an e-stamp.