Such a stamp is an important attribute of a document. It is an analogue of an imprint on paper.
These seals may contain text, pictures, and company logos. Some of them include a copy of a signature and are used as a facsimile. Or it can be some kind of a watermark. For instance, a stamp can be added when you need to fill a contract, to confirm a signing and give some useful information. If you are searching for an easy and fast instrument to create a stamp you should try an online service on the Stamp-Creator.com site with its wide range of useful functions. And when the seal is already finished the only thing that remains is to add it to a document. You will learn how to do it while reading this article.
Seals personalize papers, and they also verify the authenticity of a document. In some cases seals can be used to indicate the status of a document (for example, “Approved”, “Draft”, and so on).
Advantages of applying digital stamps to PDF
Adding a digital stamp to a PDF document allows you to streamline document flow, as well as visually confirm that the file was electronically signed. Specialists working in the following fields are particularly likely to put e-stamps on electronic papers. And information on how to perform this action with PDF files may be useful to them.
- Medical organizations. Electronic medical documents must contain information about a doctor or a hospital. It is easy to insert it using a stamp.The financial sector. Credit organizations, banks, microfinance companies and many others use electronic seals when forming various documents: bank statements, certificates, and so on.
- Business. Counterparties and partners often agree on the use of electronic stamps for the convenience of working with papers.
However, when using an electronic signature stamp, it is worth remembering that it has no legal force, and it cannot be used to verify that the document is actually signed. To confirm it you should apply an electronic signature itself.
The first great advantage is security and protection against unauthorized access. Adding an electronic stamp to a PDF document provides a number of pluses related to security, convenience and legal significance. A digital seal allows you to confirm that the paper was created by a certain person, which is important when sending documents by e-mail or posting them on a website.
The second plus is ease of use of the stamp. Such imprints can be added to PDF files within a few clicks, eliminating the need for printing and scanning documents.
Remote certification of documents. Digital papers with these prints can be processed remotely, which reduces the time of operations and allows you to work with documents from any part of the world.
The next advantage is legal significance. In some countries, documents certified with an electronic stamp have legal force equivalent to ordinary paper documents. This means that such files can be used in court and recognized as valid.
Examples of using stamps in PDF
Stamps are used in various fields, for example:
- Interaction with the authorities. Citizens can receive official electronic documents that require a digital signature when interacting with government bodies.
- Storage. Some documents used in the storage field can also be submitted in a PDF format and contain a stamp.
- The financial sector. Credit organizations and banks handle stamps when forming financial documents: bank statements, certificates.
A stamp prevents unauthorized distribution of a document. It can indicate the date of creation and the author.
Ways to add a stamp to a PDF
You can insert stamps using a special PDF editor.
As a rule, to insert a seal, you need to select the “Stamp” function in the “edit a pdf” tab. You can choose ready-made templates or click on “Add from file” and upload your own version to the project using the dialog box.
Sometimes you can upload your own image, icon or logo and create seals using every stamp tool you need.
Use web services. This option is much more convenient than the previous one, since online seal and stamp designers are available for any device. You do not need to install special software on your computer.
Usually, such services offer tools for making electronic stamps and placing them on different documents. In some services, you can process one file at a time while the other ones give the possibility to perform a batch printing.
A huge set of the convenient tools for creating stamps can be found on the website Stamp-Creator.com.
The service with its intuitive toolbar allows you to develop custom seals and place them on any document page vertically or horizontally.
How do I stamp a PDF document using online services?
Let’s look at a detailed step-by-step instruction for embedding an imprint in the required file.
The first thing you need to do is open the Editor menu, and then select “Open PDF”. After that, you can download the PDF document you need.
The next step is to select the “Image” item.
When the document is uploaded, replace your print to the proper location.
Drag the stamp on your screen until it gets into the right position. After that, click the “Upload” button.
Your document is already stamped! You can download it by setting the proper format preference and use it for any purpose.
Types of stamps
What stamps do exist?
There are many different types of seals. You can create nearly each of them using simple and convenient website interface on Stamp-Creator.com. Here are just some of the available types of stamps:
- Address ones. They are used to provide general information about the organization: company address, the name, and other data. This type of stamp is most often of a rectangular shape. Such an impression is usually found in the upper corner of the document.
- Date stamps. These seals contain a specific date or a field for handwriting it. An impression may contain various additional elements, such as the name of an organization and the number of the incoming document. Such stamps indicate the beginning of the countdown for the execution of the document or its end.
- Restricting access. The print field contains information about the restriction of access to the paper to a certain circle of people or a list of individuals to whom access is allowed. The most commonly used phrases are “For official use”, “Confidential”, “Secret”, “For employees only” and others.
- The seals with the information about the company. They are used to indicate the name of an organization, address and registration number. You can also type a text with other contact information when designing the print of that kind, for instance, a phone number, email, fax, and so on.
- Marking stamps. They are used for labeling goods, packaging and industrial inventory.
Before you put a stamp, you need to create it.
There are several ways to do this: using graphic editors, using special applications for developing a seal design, or you can visit the website of one of the online stamp constructors. The last method is the simplest and the most convenient.
Online stamp creation service
There are several online services where you can create a stamp markup, the most secure and convenient of them is Stamp Creator.
This service provides users with an enhanced set of tools for developing stamp layouts. Also users can view a large gallery of ready-made stamp markups and apply one of them.
There are possibilities of uploading a suitable image and selecting the desired font and shape of the print and making any other setting.
Mistakes
When adding a stamp to an electronic document, such as a PDF file, various difficulties and errors may appear. For instance:
The first mistake is the unsuitable stamp size. This error automatically ruins the perfect view of a document. So, it may differ from the one you imagined. Sometimes the seal is too small or too large and covers most of the document or even the entire paper.
The second mistake is the wrong placement. If the stamp is out of place, it spoils the overall perception of a document. For example, if a seal is located not at the bottom or the top of the page, but in the middle of it, and covers one or more important paragraphs.
Another error is Incorrect use of templates. For example, a stamp layout may be 100 percent transparent, which does not allow it to be displayed.
The incorrect file path is another big mistake. In some applications errors occur due to the fact that the full link to the template file is not specified.
Also, many users of online services also forget to stamp all the necessary multiple files but process just the first of them.
Ignoring the preview is another error to avoid. Often people forget to use the preview before downloading the final version of the file.
Ways to solve problems
Make sure that the appropriate stamp size is selected. If not, resize the seal.
Carefully consider the place for the stamp. Users of online stamp designers have the ability to easily move an impression in a document to find the perfect position.
Change the stamp properties. For example, you can increase the opacity of the template so that the stamp becomes visible. Keep in mind that a completely opaque stamp may overlap an important text, and a fully transparent stamp may be invisible and hard to read.
Specify the full path to the file. This may resolve the download error.
When you finish the process, use the preview feature before saving the stamped document to your device.
If the problems are not solved, use a different template. This will help if the error occurs only when processing the specific file.
It is also recommended to contact the support service or forums where users discuss similar issues.
Use only trusted online services.
Advantages of online designers for adding a stamp to a PDF
You can add a seal without changing the view of the document. The stamp content can include some phrases or images, but it does not affect the main text of the PDF if the transparency is adjusted correctly.
The other advantage is the ease of use. The services work directly in a browser window. You do not need to install and adjust the application.
The next plus is the possibility of choosing a ready-made template or developing your own one. Some online designers allow you to customize the size, position, the color of the stamp (just right-click on the item), and other properties.